Prince William County Clerk of Circuit Court

Online Self-Service Occasional User

  • Disclaimer Content
  • Welcome to the Clerk of Circuit Records Management System (Eagle Recorder) for the Occasional User. If this is your first time using this system, you need to create a new account.

    USAGE AGREEMENT

    This Agreement is made and entered into by and between the Prince William County Circuit Court Clerk’s Office (hereinafter “Clerk’s Office”) and the person who completes the contact information, user id and password information, and accepts this agreement (hereinafter “Subscriber”), regarding use of the Clerk’s Office Records Management System (hereinafter “Eagle Recorder”).

    1. TERM OF AGREEMENT
    Access to, and use of Eagle Recorder is granted only to those persons who complete the contact information and user id and password information and read and accept the terms and conditions set forth in this Agreement.

    2. DEFINITIONS
    a. “Remote Access” means that inspection can be made without the need to physically visit the courthouse where the court record is maintained.
    b. “Subscriber” means any person authorized by the Clerk of a Circuit Court to have remote access to court documents on its website.
    c. “Inquiry Only Access” means access to only search for, view and print document images.

    3. SUBSCRIBER OPTIONS
    The Clerk’s Office provides one subscriber option: access to an on-line database allowing inquiry-only access to:
    a. Deeds and Related Land Records - Indexes & images from January 1, 1918 to present.
    b. UCC Filings (Financing Statements) - Indexes & images available from 1989 to present.
    c. Plats (not house location surveys) - Indexes & images from 1918 to present.
    d. Judgments - Indexes from January 1, 1988 to present.
    e. Fiduciaries (Wills, Probate, List of Heirs) - Indexes & images from January 3, 1981 to present.
    f. Fictitious Names (Trade Names) - Indexes & images from July 1, 1986 to present.
    g. Clerk's Orders - Indexes & images from July 1, 1981 to present.
    h. Marriage licenses – Indexes only from January 1, 1981 to present.

    4. DAYS AND HOURS OF OPERATION
    The Internet access to the Circuit Court documents will generally be available seven days a
    week, twenty-four hours a day, including all holidays, or otherwise at the discretion of the Clerk, except:
    a. For periods of preventative maintenance;
    b. For such other periods of remedial maintenance as may be required;
    c. For operational issues beyond the control of the Clerk’s Office; and
    d. When intrusions against security are being remedied.

    5. RETURN/CANCELLATION POLICY
    There are NO REFUNDS even if you accidentally purchase a document you did not want.

    6. SHIPPING POLICY
    NO DOCUMENTS ARE SHIPPED. To access documents, click on cart. Once in cart double click row of document or highlight row and then click on view image icon.

    7. SERVICES
    a. The Clerk’s Office or its agents will provide the Subscriber with inquiry only access to an online data base system (Eagle Recorder)
    b. The servers that store the programs and data are maintained and managed by Prince William County.
    c. The Clerk's Office, its employees or agents will assume responsibility for:
    1) Providing the Subscriber with the current Eagle Recorder on the Circuit Court’s Web Page:
    2) Providing the Subscriber with limited consultation, via e-mail, on specific problems that arise in the use of the Eagle Recorder. The Clerk's Office does not guarantee consultation results nor warrant or represent that all errors or problems will be corrected.
    3) Limited customer support is only available Monday through Friday, 8:30AM to 4:30PM excluding Prince William County (hereinafter “County”) or Circuit Court holidays via e-mail at courts@pwcgov.org.

    8. SUBSCRIBER'S OBLIGATIONS
    a. It is the responsibility of the Subscriber to provide the computer hardware and software and/or make modifications to their existing equipment which are necessary to effect access to Eagle Recorder.
    b. Subscriber shall not use automated tools to navigate this website. Subscriber must manually enter any requests using the queries provided on the website.
    c. The Subscriber is responsible for ensuring that unauthorized personnel do not use the Subscriber’s account. Unauthorized personnel for the purposes of this contract shall be any person or entity other than the Subscriber.
    d. The Subscriber is responsible for ensuring that the use of Eagle Recorder is conducted in a proper and legal manner. If the Subscriber is convicted of a crime, including but not limited to, a violation of the Virginia Computer Crimes Act (Section 18.2-152.1 of the Code of Virginia), arising out of their use of Eagle Recorder, the Clerk's Office shall have the right to terminate this Agreement immediately. This shall not be construed as prohibiting the Clerk's Office from pursuing any other remedy available to it for such breach.

    9. FEES
    a. Subscriber can view indexes free of charge.
    b. In order to view a document, Subscriber must purchase the document. The fee for accessing the document is fifty (50) cents per image. To view a document, the user must pay for all of the pages in the document even if the user only wants one page of the document. No refunds are given even if the user clicks on the wrong document.
    c. In addition, to offset the costs of providing this service, an Internet Convenience Fee of $2.00 will be added and displayed at the time of purchase. This is charged once per session.
    d. There are no refunds even if you accidentally purchase a document you did not want.

    10. LIMITATION OF LIABILITY
    a. It is acknowledged by the Subscriber that the information to be accessed through Eagle Recorder is stored and maintained in the Clerk's Office database system. The Subscriber hereby relieves and releases the Clerk's Office, its employees or agents from liability for any and all damages resulting from interrupted service of any kind, except for damage caused by gross negligence or willful misconduct. The Subscriber further relieves and releases the County of Prince William, its Board of Supervisors, officers, employees and agents from liability for any and all damages resulting from interrupted service of any kind.
    b. The Subscriber hereby relieves, releases, indemnifies and holds harmless the Clerk's Office, the County of Prince William, its Board of Supervisors, officers, employees and agents of any liability for any and all damage resulting from incorrect data or any other misinformation accessed from this service.
    c. The Subscriber agrees that the Clerk's Office, its employees or agents shall not be liable for negligence or lost profits, resulting from any claim or demand against the Subscriber by any other party.
    d. In no event will the Clerk's Office, its employees or its agents be liable for consequential damages even if the Clerk's Office has been advised of the possibility of such damages.
    e. It is acknowledged by the Subscriber that the County of Prince William, its Board of Supervisors, officers, employees or agents are not a party to this Agreement and that the County shall incur no liability hereunder.
    f. This Agreement creates no rights or privileges that are enforceable by anyone not a party to this Agreement.
    g. The information or data accessed by Subscriber may or may not be the official governmental record required by law. In order to assure the accuracy of the data or information, the Subscriber should consult the official governmental record.
    h. Nothing in this Agreement shall be construed as waiving the sovereign or governmental immunity of the Clerk of the Court, the County of Prince William, its Board of Supervisors, or their respective officers, employees and agents.

    11. WARRANTIES
    Neither the Clerk, deputy clerks, employees, or agents, nor the County of Prince William,
    its Board of Supervisors, employees or agents expressly or impliedly warrant that the information or data accessed by Subscriber is accurate or correct. There are no expressed or implied warranties in connection with this service.

    12. ASSIGNMENT
    The Subscriber agrees not to assign any right or interest in this Agreement. Any attempt by the Subscriber to transfer by any means, any of the rights, duties, or obligations of this Agreement is null and void.

    13. GOVERNING LAW
    This Agreement and/or any dispute arising there from shall in all respects be governed by and interpreted in accordance with the applicable law of the Commonwealth of Virginia.

    14. ENTIRE AGREEMENT
    This Agreement contains the entire understanding of the parties, there being no promises, warranties, or undertakings, written or oral, other than those expressly set forth herein.

    15. NOTICE
    Any notice or written communication of any kind required or desired to be given or sent pursuant to the terms hereof shall be delivered in person, mailed postage prepaid by certified or registered mail, mailed electronically and/or posted on the Clerk’s Office Web Page, unless otherwise specifically stated herein.

    16. TERMINATION
    This Agreement may be terminated immediately without cause by either party. Subscriber remains responsible for payment of charges for services rendered or obligations incurred.

    17. SEVERABILITY
    If any provision (or part thereof) of this Agreement is found to be invalid, then it shall be stricken and have no effect. The remaining provisions shall continue in full force and effect.
    Furthermore, no modifications, alterations or amendments to this Agreement shall be valid unless in writing, and signed by all parties, except as otherwise provided herein.

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